A client has an objective to reduce energy by replacing existing lighting with LED.
They have a specialist business called lighting business which needs to do a cost v benefit analysis through a desktop review of as-built records:
They want to hold:
- DWG Drawing (PDF worst case)
- Lighting layout drawings
- Lighting asset information
- Any existing lighting data spec sheets
- Lighting lux level requirements (CIBSE guidelines?
- Asbestos reports
The availability of this will be down to how much of this information is in the O&M- and how accurate and current it is, how accessible the room data is (e.g. activities and lighting levels) along with the maintainable assets related to spaces. This would be in ActivePlan’s ‘Assurance’ application.
In fulfilling the client’s requirements there is an opportunity to do something rather more ‘joined up’, that will help the client get the information they need, but also to create an improved data set for the local team and other parts of the business (Fire/Building Safety, energy, decarbonization, lifecycle planning) to use and build on.
Step One – Given that the client has Subject Matter Experts who will know what documents are needed
The O&M records will have been organized by the construction team, so it may take some searching to find the required documents and related information.
It therefore makes sense to train client operatives on how to find what they need in Assurance. To find a required drawing, schedule or document, if it hasn’t been catalogued to this purpose, we should ask them to add a “tag” to that document that makes it easy to find and also group it with other documents to achieve a purpose – e.g. assets that might have been provided by different construction work packages, but selected assets should also be grouped to form a system – along with that system’s related commissioning documentation.
Step Two – Assuming the lighting requirements will be informed by the type of space, the activities it is supporting, the required lighting performance and perhaps its finishes; Classifying/grouping the types of spaces would make sense for this exercise.
The original lighting lux level requirements will be in the room data sheets, many of which are in IMPACT. It would be necessary to check if the room references in the room data sheets are fully aligned with the spatial model, because room numbers on the drawings are sometimes changed, creating a mismatch with the room number in the RDS. However, that can be checked and updated
If not all blocks were completed as a spatial models, the client’s operatives could be trained to use it to visit each space, virtually, and relate it to the lighting layout drawings and schematics and perhaps assign them as documents.
360-degree photos could be assigned against each space for the client to access. The PIM could be used for Digital Asset Capture, creating a schedule of asset types in each space.